Newspapers help in fight for public notices


HSPA congratulates the member newspapers who jumped on board the association’s efforts to preserve public notice advertising.

Several weeks ago the HSPA board of directors announced a planned upgrade to the statewide public notice website. To make the site a success for all newspapers, HSPA requested that members print a code at the end of all public notices and upload PDF’s of their newspaper pages to an FTP site.

Protect public notices

HSPA requests that member papers print a code – hspaxlp – with public notices.

When: Please start printing the code now.

Where: The code should go at the end of each public notice in at least 4 point font.

Why: The code will allow soft­ware to copy notices from newspaper PDF’s for posting online.

Upload your PDF’s

The HSPA Board of Directors asks mem­ber newspapers to upload PDF files of their pages to an FTP site in order to post public notices online.

For newspapers that haven’t started uploading their PDF’s, please send the following information for each paper in your group, if applicable, to Shawn Goldsby at

• Your newspaper name

• Your publication days

• Names of those who will upload the PDF’s

• Those individuals’ phone numbers and email addresses.

Direct questions about the project to Steve Key, HSPA executive director and general counsel, at or (317) 624-4427.

Many publishers responded, and newspapers are currently uploading PDF’s that partner Tecnavia Press is using to upgrade the public notice website.

The HSPA board appeals to those who haven’t yet joined the effort.

“It’s vitally important that your staffs include ‘hspaxlp’ in public notices and start uploading newspaper PDF’s to make the site a viable weapon in the fight to preserve public notice publication requirements,” said Steve Key, HSPA executive director and general counsel.