Time to file, publish and copy Statement of Ownership


Publishers, your pub­lications’ U.S. Postal Service Statements of Ownership require your attention.

The documents are necessary to maintain eligibility to carry public notice advertising under Indiana law.

It’s as easy as 1-2-3.

1. Filing

The deadline for filing your Periodicals Class Statement of Ownership, Form 3526, with the Postal Service is Oct. 1.

The information provided on Form 3526 allows the U.S. Postal Service to determine whether the publication meets the standards of Periodicals mailing privileges.

Obtain the necessary form from your local post office or online at http://about.usps.com/forms/periodicals-forms.htm.

2. Publishing

The deadline for publishing the statement in your newspaper depends on your frequency of publication:

• For dailies and newspapers published two or more times a week, the deadline is Oct. 10.

• For weeklies and others, the deadline is Oct. 31.

3. Copying

While you have these forms at hand, please fax or email a copy to HSPA for use in verifying your circulation for HSPA membership eligibility, contest eligibility and HSPA directory information.

The fax number is (317) 624-4428, and email can be sent to yyeadon@hspa.com.

The publication requirement applies to all paid-circulation newspapers, regardless of whether you use independent carrier or postal delivery.

Remember: This is a requirement to maintain your periodicals mail permit from the U.S. Postal Service and is necessary to carry public notice advertising under Indiana law.